Guidelines for the National Historical Publications and Records Commission
In the realm of grant management, recipients are expected to adhere to a series of rules and regulations to ensure transparency, accountability, and compliance. Here's a breakdown of the key guidelines that all grant recipients should be aware of.
Firstly, any changes in the scope or objectives of a project, change of project director, contracting out, subgranting, or obtaining the services of a third party, or change of key project personnel, require prior written approval from the Commission.
For grant recipients that expend $500,000 or more in a year in Federal awards, a single or program-specific audit must be conducted.
An extension of the grant period may be requested if it is absolutely necessary to conclude the project, but this extension should not exceed two months before the scheduled end. For more details on procurement rules, recipients are advised to refer to 36 CFR 1207 or 1210.
Financial reports are a crucial part of grant management. These reports are submitted to regulatory authorities such as stock exchanges and financial oversight bodies, and in Germany, for example, to federal and state levels, as part of compliance with laws like the MiFiR Review and ESAP-Omnibus directives. Companies also publish these reports publicly for investor relations, like Wiener Privatbank SE, which publishes half-year financial reports in Vienna.
Grant and subgrant recipients are prohibited from making any award to any party that is debarred, suspended, or otherwise excluded from Federal assistance programs. A list of such parties is published monthly by the General Services Administration.
Amounts allocated to existing budget lines for both grant funds and cost sharing may be adjusted to meet unanticipated program needs. The Commission prefers that grant recipients assume audit costs as cost sharing.
Lastly, it is important to note that the Commission will not be responsible for the settlement of contractual or administrative disputes relating to procurements.
Recipients are expected to comply with the audit requirements set forth in OMB Circular A-133. Adhering to these guidelines is essential for ensuring the smooth and successful implementation of grant-funded projects.
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